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Crop Production |
Exports & Imports:: Other Related Information |
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AIR CARGO 1. Information to air crew The following types of aircrafts generally arrive and depart at Madras Airport Scheduled flights Scheduled passenger aircraft and cargo aircraft bringing in the passengers and also cargo including unaccompanied baggage and similarly carrying outgoing passengers, their baggage, and unaccompanied baggage and export cargo. Non-scheduled flights i) Aircrafts coming / going without any specific schedule carrying either passengers or cargo or both will be governed with the procedure laid down hereunder for non-scheduled flights. ii) Aircrafts landing at this Airport without any specific schedule essentially for technical halts/emergencies /bad weather/re-fuelling etc. Involving clearance of the crew or otherwise. Cargo Nature of cargo handled at the Air Cargo Complex, Madras can broadly be categorised into three i.e. a. Cargo for clearance at Madras b. Cargo for transhipment c. Cargo for Export 2. Import - clearance of goods by filing bill of entry In respect of the cargo stored at the A.C.C., the importers or their agents have to file the Bill of Entry at the Air Cargo Unit of the Customs. In respect of transshipment Cargo the Airlines would likewise file the transshipment applications in the Cargo Unit of the customs. The procedure for processing the Bill of Entry or the transshipment application is the same as that adopted hitherto. In the case of Cargo covered by Bill of Entry ought to be examined, the Air Cargo Unit Appraiser will give the examination order and on that basis the package has to be delivered by the custodian for examination against the party's signature on the Warehouse Register. The packages will be examined in the presence of the importers or their representatives as well as the representative of the AAI. All the examined packages will be sealed with the customs seal and delivered back to the custodian through the importer or his agents in case they are not cleared immediately. Arrangements for presenting the packages for examination and delivery back to the custodian are to be made by the importer. The delivery of the import cargo will be effected by the custodian on verification of the out of charge order given by the Customs Officer designated for this purpose by the Assistant Commissioner (ACC). The out of charge order will be given on the duplicate Bill of Entry. However, the custodian of the Ground Handling Agency may require for his own purposes a gate pass for delivery of the import cargo. The copy of the gate pass could be countersigned by the same Customs Officer giving out of the charge order after verifying the particulars of the duplicate Bill of Entry on which the out of charge order will be given. He should also indicate the Bill of Entry Number (viz., C, D or F,F. No. as the case may be). The Gate passes should bear printed Serial No. and should also incorporate the particulars of the importers name and the customs clearing agents name. The custodian of the Ground Handling Agency at the time of delivery of the packages will also endorse the particulars of the gate pass number and date on the duplicate Bill of Entry. Such Bills of Entry attached will be forwarded without delay on the same day or on the following day to the Asst. Commissioner, Air Cargo Unit, in transit books and the acknowledgement for the same obtained. In the case of Cargo directly delivered, the IFO will sign the gate pass after verifying and noting the Kutcha Bill of Entry no. and endorsing it on the gate pass. The duplicate Bills of entry received by the custodian after delivery of the cargo and sent to the Cargo Unit of the Customs will be matched with the original (except in the case of Kutcha B's/E by the Cargo Unit which will be processed and regularised by the Air Cargo Unit). After matching the duplicate B's/E with the original, they will be immediately forwarded to the Internal Audit Department (IAD) for auditing. In the case of cargo like plants, human body, life saving drugs, radio active materials etc. that need immediate attention/storage/disposal etc. are permitted to be cleared under Kutcha Bill of Entry system. The importer with necessary supporting documents will file a Kutcha Bill of Entry well in advance to the Asst.Commissioner(ACC) for permission for direct delivery of the goods. The importer will also give advance intimation to the custodian (A.A.I) regarding the arrival of such goods and the importer has to be present at the time of receipt of the cargo in the Air Cargo Complex. With approval from the Assistant Commissioner (ACC), the Deputy Office Superintendent (ACC) will enter the particulars in the Kutcha Bill of Entry register and assign Kutcha Bill of Entry number. This Register will be maintained by him on working days between 10 am and 5 pm. Beyond office hours and on holidays this register will be maintained by the Import Freight Officer. The Kutcha Bill of Entry with due permission from the Assistant Commissioner (ACC) will be presented to the I.F.O. by the importer. The IFO after verifying the prior permission granted by Assistant Commissioner (ACC) will give pass out order for direct delivery against Kutcha Bill of Entry and will retain the original copy of Kutcha Bill of Entry. Based on the pass out order issued by the IFO the custodian will give direct delivery of the goods under acknowledgement. The custodian will retain the duplicate copy of the Kutcha Bill of Entry and the same will be sent to Assistant Commissioner (ACC) alongwith other bills of Entry in batches. Notwithstanding direct delivery, the custodian will account for such goods in his warehouse register and note the disposal particulars also. The IFO will forward the original copy of the Kutcha Bill of Entry to the A.C.(ACC) on the same day or on the following day, if any delivery is given during out of office hours,for finalisation. The importer has to regularise the Kutcha Bill of Entry by filing regular Bill of Entry within one week from the date of clearance of the goods. The Deputy Office Superintendent will enter regularisation particulars of the Kutcha Bill of Entry in the Kutcha Bill of Entry Register. To facilitate receipt, storage and making up of export cargo, separate sheds have been allotted to Air India and Indian Airlines in Air Cargo Export Complex. Air India not only handles cargo meant to be shipped by their own flights but also act as agents for foreign Airlines, which accept export cargo from Madras. Indian Airlines handles cargo meant for export through their own flights directly to foreign destination or to other domestic gate way ports for ultimate foreign destinations. When the goods are tendered for export, examination order will be carried out in the examination hall designated therefor.The Export Appraiser would then give ‘Let Export’ order and simultaneously also sign the International Airport Authority of India’s terminal charges (T.C) challan evidencing that goods have been cleared for export. The Airlines, being the custodian of the Customs cleared cargo, will ensure that only such cargo for which ‘Let Export’ has been given are taken into their storage area without delay.The Airlines will also ensure that the un-examined cargo is not mixed up with the cargo already examined and cleared by Airlines.The Export Freight Officer posted on duty, would keep a constant watch over the situation and monitor that the Airlines adhere to the above requirements. After the Customs formalities are over and ‘Let Export’ has been given and such cargo has been received by the Airlines concerned into their storage area, the airlines will sign in the box provided in the International Airport Authority of India Terminal Charges challan evidencing receipt of the cargo into their custody. All these documents, i.e. duplicate G.R. form, copies of the shipping bill, Airway Bill and Terminal Charges Challan signed by the Airlines would then be produced to the Export Freight Officer at Export Examination Area.The Export Freight Officer will verify these documents and only then endorse the duplicate G.R. from and the shipping bills with ‘passed for shipment’ stamp and sign the same. Thereafter, the shipping bills and duplicate G.R. form will be returned to the exporters/clearing agents.The exporter/clearing agent will then hand over the copies of the shipping bills and the Airway Bill to the Airlines concerned to enable them to proceed with the shipment.The Airlines will prepare the pre-flight manifest covering the goods meant, for export directly to foreign countries or through other gateway ports in India.The pre-fight manifest will indicate the flight No. and date etc., except call sign of the Aircraft.The call sign details will be furnished by Airlines at the time of actual take off of the Aircraft concerned in which these goods have been loaded for export.The manifest will clearly indicate No. of packages, Airway bill No., Shipping Bill No. and date etc. as also details of transshipment cargo for which Transshipment Applications have already been processed and approved.In case an Air Way Bill covers more than one shipping bill the details of all the shipping bills concerned will also be indicated in the manifest clearly.In terms of this pre-flight manifest, the Airlines will pallatise /containorise the cargo. The pallet numbers and the container number will also be indicated in the pre-flight manifest. The cargo not pallatised or containerised will be listed separately in the manifest. The operations of preparing the cargo for particular flight would be carried out by the Airlines under overall supervision of the Exports Freight Officer. The Export Freight Officer will verify the packages prepared for a flight with reference to the shipping bills and approved transshipments applications by Assistant Commissioner (A.C.C.).He will also verify corresponding documents of the Airlines if need be. The Export Freight Officer will endorse two copies of the pre-flight manifest that the above processing has been carried out under his supervision. The Export Freight Officer who has supervised the making up of the cargo will hand over both the above endorsed preflight manifests to the escort officer. At the time of moving the made up cargo form the point of making up area to the point of loading, Airlines will liaise with the Superintendent /Export Freight Officer concerned to enable an escort officer to be designated. A register will be maintained by the Export Freight Officer’s Office showing details of Airlines concerned, flight No. date and also the names of the officers who had supervised the making up of the cargo and the Preventive Officer who had escorted and supervised the actual shipment. The designated officer will escort the cargo to the point of shipment. The Airlines will then commence loading the cargo in to the concerned Aircraft under the supervision of the Customs escort officer. When the loading is completed, the airlines will endorse both the copies of the preflight manifest that the goods have been loaded under Customs supervision and obtain the signature of the Customs escort officer supervising shipment. In case, any cargo listed in the preflight manifest are not loaded into the aircraft, the Airlines will delete the relevant entries in the manifest assigning the reasons thereof under their signature. Such deletions will be attested by the customs escorting officer supervising the shipment. All such entries will be made on both the copies of the preflight manifests. The escort officer will hand over one copy of the preflight manifest to the Airlines. The Airlines representative will then proceed to the Customs Station Duty Officer Air Customs and file the Manifest attested by the Preventive Officer alongwith the general declaration to obtain Export General Manifest No. and permission for the Aircraft to take off. The Customs Station Duty Officer will retain the manifest for his record and issue the GD clearance if other requirements have been fulfilled by the Airlines. The Airlines will then produce the GD bearing the EGM number and other flight details such as call sign etc., to the Customs escort officer who supervised the shipment.The Customs escort officer will then note the EGM No. and call sign of the Aircraft as shown in the GD. In his copy of the preflight manifest after satisfying himself that the GD relates to the Aircraft concerned. After the departure of the Aircraft the Airlines concerned will obtain the shipment endorsement on all copies of the concerned shipping bills and the transshipments applications by the Customs escort officer who had supervised the loading of the shipment. The copy of the preflight manifest with all the endorsement as envisaged above remaining with the Customs escort officer will be handed over by him to the EGM receipt clerk in the Export Freight Officer’s Office. The EGM receipt clerk will maintain a suitable register for this purpose. In case any cargo listed in the preflight manifest are not loaded into the Aircraft concerned for reasons of space etc., shut out cargo will then be moved to the export make up area and the escort officer would endorse his copy of the preflight manifest that he has escorted the shut out cargo back to the make up area. In case of shut out cargo of Indian Airlines brought for shipment to the domestic Airport area, such shut out cargo may be allowed to be taken into the custody of Indian airlines general cargo area against their specific request. Indian Airlines will also maintain a suitable register to indicate details of such cargo taken into this area. The Preventive Officer concerned will make a suitable endorsement in his copy of the preflight manifest indicating that the cargo has been removed to Indian Airlines general cargo area and hand over the same to the EGM receipt clerk. When such shut out cargo is to be shipped by another flight the movement from Indian Airlines general cargo area to the point of loading will be made by the Indian Airlines under preventive escort. For this purpose they should liaise with the Superintendent/Export Freight Officer concerned. In such cases the escorting officer would suitably indicate in the preflight manifest that the cargo has been escorted from the Indian Airlines general cargo area. After the shipment is over, final copies of the EGMs alongwith copies of the shipping bills and Air Way Bill will be filed by the Airlines with the manifest receipt clerk in the Export Freight Officer’s office. The Airlines will ensure that the shipping bills are endorsed suitably with details of EGM No. and AWB No., call sign no. concerned. The manifest will clearly be page marked and will bear the signature of the Airlines officials. The EGMs receipt clerk in the Export Freight Officer’s office will verify the final manifest so filed with concerned preflight manifest already bearing the Preventive Officer’s endorsements to see that there is no discrepancy between the final manifest and the preflight manifest. He will also verify that all the copies of the shipping bills concerned and Air way Bills have been received alongwith the EGMs. He will then neatly stitch the documents in bundle EGM wise and send the same to the Manifest Clearance Department of Air Cargo Complex. 4. Procedure to be adopted in handling transshipment of import and export cargo The transhipment cargo consists of the following i) Import cargo landed at other Indian Customs Airports brought to Chennai for other inland destinations. Transhipment of cargo mentioned above The Airlines desiring to transship the above cargo will present the transshipment application in triplicate alongwith copies of Airway Bill both Master copy and House Airway Bill wherever applicable to the Superintendent in-charge of transshipment section.The transshipment application will contain the following details: A fee of Rs.20/- in respect of each application for transshipment of import goods will be collected by way of either affixing Customs Revenue stamp or paying under Misc.Bill (Authority Para 5 in Annexure “J”). After approval of the Transshipment application by the Assistant Commissioner (Transshipment), the Superintendent will nominate a Preventive Officer (P.O.) under his charge, who will take custody of the goods to be transshipped from the A.A.I., escort the same to the Aircraft by which the goods are intended to be transshipped. After placement of the cargo on board the aircraft, the Escort Officer will affix his signature on the duplicate copy of the Transshipment Application in token of having placed the cargo on board, and obtain the signature of the receiving authority i.e. the airlines for having received the cargo. The Escort Officer will obtain an export manifest prepared by the airlines, which would show the details of the transshipment cargo. Thereafter, the duplicate copy of the application alongwith the export manifest will be filed in the transshipment section of the Air Cargo Complex and the Escort Officer will close the concerned entry in the transhipment register with full details. In respect of cargo to be transshipped by road or by rail or by those other than the Airlines, the cargo has to be escorted by a Preventive Officer who will be nominated by the Superintendent. From the point of taking over the cargo from the A.A.I. till it is handed over either to the lorry booking office or to the railways or to the airlines as the case may be. In such situation the Importer or his authorised agent will execute a bond in duplicate on Rs.40/- stamp paper along with surety/security/bank guarantee as the Commissioner or the Assistant Commissioner may specify covering twice the assessable of the cargo proposed to be transshipped before the A.C.(Transshipment) undertaking to produce within 30 days a certificate from the jurisdictional Assistant Commissioner of Customs or Central Excise as the case may be, where the Importer’s premises is situated, to the effect that the transshipped goods have been received at their end. Thereafter the bond will be closed. Transhipment of perishables and diplomatic cargo Procedure for transhipment of export cargo emanating from other Indian ports and brought to gateport of madras for shipment outside India Airlines who intend shipment of goods or export of goods emanating from other Indian ports and brought to the Gateway Port of Madras will file Transshipment Application in triplicate in the Transshipment wing of A.C.C. The transshipment applications will be scrutinised by the Superintendent of Customs attached to the transshipment unit and after obtaining the Assistant Commissioner’s approval the duplicate and triplicate copies of transshipment applications will be handed over to the representative of the Airlines. The Superintendent (Transshipment) will maintain a register in the Transshipment wing which will show the complete details of the export cargo to be transshipped. When the Airlines is ready to transship the cargo to the outgoing aircraft he will approach the Superintendent of Customs, Transshipment Unit, for posting an Escort Officer. The Superintendent. will nominate a P.O. under his jurisdiction who will take delivery of the cargo to be exported from the A.A.I. Meanwhile the Airlines would prepare a pre-flight manifest and file two copies with the Escort Officer concerned.The Escort Officer after physical loading of cargo will endorse triplicate copy of the transshipment application evidencing placement of cargo on board. The person in-charge of the aircraft who receives the cargo will endorse the duplicate copy of the transshipment application in token of having received the cargo on board. One copy of the pre-flight manifest would then be handed over to the Airlines who will proceed to the S.D.O. at the Airport and obtain the E.G.M. No. and also file General Declaration to allow the Aircraft to take off. In situation where the escorted cargo is not taken immediately on board the aircraft for any reasons, the cargo that has been taken delivery from the custody of A.A.I. will have to be escorted back and handed over to the A.A.I. and obtain an acknowledgement to that effect. Normally the transshipment cargo will be taken delivery from the custody of the A.A.I. only 2 to 3 hours before the departure of the aircraft. Clearance of aircraft spares and stores As regards cargo imported as ship spares for ships berthed at Madras Harbour, the same after examination by the dealing staff at A.C.C. will be escorted by the P.O. nominated for this purpose, from A.A.I.custody and place the same on board the vessel.He shall obtain from the Ship’s master an endorsement on the duplicate copy of the transshipment Application in token of the goods having been received on board. The P.O. shall also endorse the transshipment application to the effect that the goods have been placed on board. As regards cargo intended to be warehoused under Section 59 of the Customs Act,1962, at any of the public bonded warehouses, there again the goods have to be escorted by the P.O and deposited in the public bonded warehouses and obtain an endorsement from the warehouse keeper in token of having received the cargo, on the buff Bill of Entry.No transshipment application need be filed. Service charges will be collected as applicable. In the case of aircraft spares and stores imported under bond by Airlines, this cargo also should be handed over to A.A.I and the above procedure will be followed, for their clearance under shipment. The following documents are generally required for processing/clearing the export cargo through the Air Cargo Complex. 1. Shipping Bill-in quadruplicate The Shipping Bill along with other documents are with the Admission Clerk of Customs at the first floor of old Airport in case of manual processing. In case of EDI, Export Annexure-I along with invoice and packing list are to be presented to the Service Centre, situated opposite to import heavy cargo shed. Once the data is fed in the system, a check list is generated and the same is given to expoter/CHA for verification and signature. After verification and signature Shipping Bill No. is generated and passed for assessment, processing etc., After the assessment of the Shipping Bill, the Exporter/Agent is required to get the Airway Bill cut/prepared by the concerned Carrier/IATA Agent and shall obtain Carting Order on the reverse of the Original copy of the AWB. The Carting Order will be generally valid for the day of issuance. The Exporter or his authorised agent shall obtain advance Terminal Charges Receipt for payment of the relevant charges at the Bank counter or computer counter on production of following documents: 1. Duly processed Customs Shipping Bill The Vehicle along with the “Ready for Carriage” cargo is allowed to pass through the Security Barriers on the production of TC Receipt to the Security Personnel for off-loading the cargo on the ramp area by the loaders of exporter/agent. After off-loading the goods, the representative of the Exporter/Agent shall inform the AAI staff positioned at the respective off-loading platforms, who after verification of Documents and Cargo would give endorsement on the relevent TC Copies as a token of admittance of export cargo. Verification of weight of shipments are carried out randomly and in case of difference of weight ± 2% variation penalty is to be paid by the exporter or agent apart from amendments in all the AWB copies & SB copies. The agent/shipper should thereafter selects packages, out of the total packages for customs examination and remaining packages shall be forwarded to Bonded area for storage and then the cargo is examined by the Customs Appraising staff posted at the shed and obtain the “Let Export Order” from the Customs Appraising Officers (Aos) on the SB as well as endorsement on the relevant TCs. Opening and repacking works are carried out by AAI packers. After the “Let Export Order” the remaining cargo along with the documents (see para 1) is handed over to the Airlines at the Bonded Area Gate and an endorsement on the green TC receipt is obtained from the Carrier as a token of receipt of the shipment. The Green copy of the Terminal Charges Receipt duly signed by the Customs and Airlines officials is required to be submitted back to the AAI office for its further necessary action. However TC receipts for export cargo of Airlines handled by AAI is taken over by AAI Staff at the time of the receipt of cargo. In regard to the delivery details or on carriage of export cargo, the exporter/agent may contact the first carrier for the same. Note The Cargo will be stored in the International Air Cargo Complex, under the control and supervision of Customs. Authority would be custodian of the import cargo delivered by the Carriers. The responsibility for export cargo would be that of the shipper or his agent before Customs examination, or the Customs in respect, of detained cargo and during examination and of the Carriers after Customs examination. 6. Working hours at air cargo complex General working hours
Round the clock operation AAI (IAD) & CUSOMS Export
Import
Business hours of AAI (IAD) Import Issue of Location Slip 09.30 to 15.30 hrs. Forwarding of Cargo 09.30 to 15.40 hrs Acceptance of passed out B/E & UB / 09.30 to 16.15 hrs Generation of Bills Till 16.30 hrs Delivery of Cargo Till 18.00 hrs Export Issue of Advance TSP Bills 07.30 hrs. to 21.30 hrs With Rs.100 MOT fee 21.30 hrs. to 07.30 hrs General lunch time 13.00 – 13.30 Source
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